Typical services provided by Real Estate Virtual Assistants


Schedule appointments and showings
Manage emails and calendar
Answer the phone, take messages
Maintain mailing lists
Address and mail open house invites
Mail out seasonal promotional materials
Mail out birthday and holiday cards
Create forms and templates
Manage Newsletters & Ezines
Manage & Monitor subscriptions
Add contacts to after closing campaigns
Add contacts to Lowe's Realtor Benefits
Order closing gifts
Monitor local and national Realtor events
Setup agent accounts for printing, marketing, etc.
Order office supplies
Track all sales

Business Marketing:

Develop business plan
Develop marketing plan
Develop recruitment packages
Develop policies and procedures
Schedule training
Develop action plans
Develop relocation packages

Branding Services:

Create Logos, stationery, biz cards
Create marketing pieces
Create Buyer Agent brochure
Create Seller Agent brochure

Lead Management:

Process incoming and outgoing referrals
Add new leads to database
Create drip campaigns
Create home marketing plans
Create agent proposals
Maintain contact database
Pull expired listings
Mail marketing to FSBO's
Mail out CMA's and brochures to leads
Create & Maintain Action plans

Listing Coordination:

Create listing kit
Create pre-listing and listing presentations
Create CMA
Complete contract forms
Order public documents
Order property photos
Re-check contract is fully executed
Input listing to MLS
Optimize property photos
Input photos into MLS
Order sign
Order home staging
Create virtual tour
Create CD/DVD of virtual tour
Create custom listing website
Post listing to Craigslist, Realtor.com, Google Base, etc.
Verify schools and request HOA docs (when applicable)
Review seller disclosure
Forward paperwork to MLS
Mail out seller guide
Create and send Just Listed cards
Order vendor services
Coordinate listing termite letter
Coordinate home pre-inspection
Create and send weekly feedback reports to seller
Create Flash presentations
Enhancements to Realtor.com
Forward instructions to seller regarding open house policies
Create neighborhood books
Create property flyer/brochure
Draft advertising copy
Record toll-free info message
Email to circle of influence

Transaction Coordination:

Add client to closing drip system
Open Escrow
Track contingencies
Send out all transaction reminders
Deliver forms for signatures
Order home warranty
Order movers and packers
Schedule and follow up on required inspections
Weekly calls to Escrow/Title, Lender
Schedule final walk thru
Schedule closing
Send out directions to closing
Order Prelim. HUD-1 & Final HUD-1
Create "Just Sold" card
Order closing gift

Websites and SEO:

Website creation and maintenance
SEO Copywriting
Optimization of content and meta tags
Optimize images
Creation and ongoing maintenance on Link building
Website hosting & server maintenance
Custom CMS websites (Content Management System)
HTML/CSS Valid template design
Custom email stationery (to match branding)

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VirtuAllin owner, Cheryl Allin offers a wide array of services such as website design, graphic design and many more. 

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